Faculty and Staff Training
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| Name | Category | Description |
|---|---|---|
| RamPortal Home Page Navigation | RamPortal 101, Deans & College Business Managers, Faculty & Advisors, Staff, Chair, Program & Grad Coordinators, Student Success Coordinators | This document will guide the user through the RamPortal home page, which is the first step in accessing the WCU Student Information System and additional campus applications. This homepage will serve as a centralized hub for tasks and information and can be customized for the ultimate user experience. |
| Update Personal Information
Pronouns, Gender, Preferred Name, Email, Phone, Address |
RamPortal 101, Deans & College Business Managers, Faculty & Advisors, Staff, Chair, Program & Grad Coordinators, Student Success Coordinators | This document provides instructions to view and update personal information including preferred pronouns, gender identity, preferred first name, email, phone number and address via the “My Personal Information” card on the RamPortal homepage. LAST EDIT DATE: 10/25/2024 |
| My Personal Links - How to Add Links | This document provides instructions to add favorite links to the “My Personal Links” card on the RamPortal home page. LAST EDIT DATE: 7/17/2024 | |
| RamPortal Codes Reference Guide | This easy-to-print document contains code definitions for Term, Student Status, Registration and Instructional Method codes. LAST EDIT DATE: 7/29/2024 | |
| Degree Audit | Faculty & Advisors, Staff, Chair, Program & Grad Coordinators | This document will provide instructions to access and navigate a student's Degree Audit. The Degree Audit allows you to see where the courses a student has taken will fit into the overall set of degree requirements. It also allows you to track the progress towards degree completion, create a term-by-term plan of study, and explore how courses the student has taken will fit into additional academic programs. LAST EDIT DATE : 10/11/2024 |
| Degree Audit - What-If Tool | Faculty & Advisors, Staff, Chair, Program & Grad Coordinators, Student Success Coordinators | This document will provide instructions to the “What-If” tool which will allow a student or advisor to see how the courses a student has taken would fit into different or new program requirements. This can be used if a student is changing their major, adding a concentration or adding a minor. The information found here is for planning purposes only. Students and advisors should confirm requirements and any applicable exceptions for the appropriate departments before any changes are made to the student’s record. LAST EDIT DATE: 7/16/2024 |
| Browse Courses By Term | Deans & College Business Managers, Faculty & Advisors, Staff, Chair, Program & Grad Coordinators, Student Success Coordinators | This document will provide instructions for faculty and staff to browse for courses from Fall 2024 and beyond in RamPortal. LAST EDIT DATE: 4/22/2024 |
| View, Export & Print Advisees and Remove Advisor Indicators (Formerly Holds)
Indicator, Hold |
Chair, Program & Grad Coordinators, Faculty & Advisors, Staff, Student Success Coordinators, Most Recently Updated | This document provides instructions to assist advisors in accessing their List of
Advisees, viewing students' registration appointment day and time, exporting and/or
printing the advisee listing, viewing advisee information on the Student Profile,
viewing and removing Advisor Indicators (formerly Holds). **Please Note: While the term “Holds” is still used within the system, these will serve as indicators only rather than a hold, which would affect registration. LAST EDIT DATE: 9/25/2024 |
| Holds For Staff Who Manage Holds | Staff, Chair, Program & Grad Coordinators, Most Recently Updated | SOAHOLD - These instructions are intended for staff who manage students holds. These instructions provide information on how to add and remove holds from the student records. Advisors, please see the "View Advisees and Remove Advisor Holds" document, as your process differs from the chair/staff process to remove holds. LAST EDIT DATE: 6/25/2024 |
| How to Assign Faculty to Their Respective Departments | Deans & College Business Managers | This document provides instructions for assigning faculty to their respective departments in RamPortal and using the SIAINST page. The target audience is Deans and College Business Managers. This step must be completed prior to assigning faculty to specific courses in CLSS. LAST EDIT DATE: 6/28/2024 |
| Banner Page Name Convention | RamPortal 101 | The seven-letter naming convention used throughout the Banner Administrative Applications help you to remember page or form names more readily. |
| Administrative Home Page Navigation | RamPortal 101 | This page provides instruction to navigate the RamPortal/Banner Administrative home page, used primarIly by the functional office staff. View the login and home page navigation processes using the drop down menus below. |
| Administrative Page Basic Navigation | RamPortal 101 | This page provides instruction to navigate the RamPortal/Banner Administrative pages, used primarIly by the functional office staff. The key block, page header, sections, and bottom page display are used to navigate each page. |
| How to Assign/Update a Student's Advisor | Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This document is for use by Department Chairs, Grad Coordinators, and Staff. It provides instructions for how to assign and update student advisors within RamPortal. (SGAADVR) LAST EDIT DATE: 6/25/2024 |
| Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This document provides instructions for Department Chairpersons, Graduate Coordinators and their designees to issue a Registration Override using the SFASRPO page via the Registration Card in RamPortal. This also provides a staff view of a student's schedule. LAST EDIT DATE: 7/15/2024 | |
| How to Use the RamPortal Search Card | RamPortal 101, Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This card is used to complete a quick search of the pages within RamPortal and administrative pages. Access to pages is contingent on your security and role. This feature is not available for students. |
| View Student Information (for Chairs, Program & Grad Coordinators & Department Admin) | Staff, Chair, Program & Grad Coordinators | This document contains instructions for Department Chairpersons, Program & Graduate Coordinators and Academic Department Administrative Support to view (but not make changes to) the student's demographic information (SPAIDEN). LAST EDIT DATE: 3/27/2024 |
| How to View a Class Schedule Report | Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This document provides instruction for viewing the Class Schedule Report via the Academic Department Resources card on the RamPortal homepage. This is intended for use by Deans, Department Chairs and supporting staff. |
| How to View Class Sections by Professor | Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This document provides instruction for viewing a Class Sections by Professor report via the Academic Department Resources card on the RamPortal homepage. This is intended for use by Deans, Department Chairs and supporting staff. LAST EDIT DATE: 5/22/2024 |
| Connecting to WCU's VPN | RamPortal 101, Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This page is used to provide instructions for those working off campus to log into the VPN, or Virtual Private Network. |
| Faculty Advisor Change or Maintenance (for Deans, CBM's and Chairs) | Deans & College Business Managers, Chair, Program & Grad Coordinators | This document provides instructions for making a change to a faculty member/advisor in RamPortal using the SIAINST page. (Ie., activate, inactivate status or leave, add a department, delete a department, etc.) This is used for use by Deans, College Business Managers and Department Chairs. LAST EDIT DATE: 3/25/2024 |
| Plan Ahead for Registration in RamPortal - Advisors | Faculty & Advisors, Student Success Coordinators, Most Recently Updated | This document instructs advisors to create a plan for students within RamPortal. Similar to the "Shopping Cart" in myWCU, RamPortal's "Plan Ahead" tool allows students to explore courses and plan for their upcoming registration date. LAST EDIT DATE: 3/25/2024 |
| Person Search | RamPortal 101 | This document provides instructions to search for a person’s information within the RamPortal administrative pages, for use by staff, chairpersons, graduate coordinators and leadership. LAST EDIT DATE: 3/27/2024 |
| View Class Roster | Deans & College Business Managers, Chair, Program & Grad Coordinators, Staff | This document provides instructions for viewing a Class Roster via the Academic Department Resources card on the RamPortal homepage. This is intended for use by Deans, Department Chairs and Academic Department supporting staff. LAST EDIT DATE: 6/27/2024 |
| View, Email or Export My Class Roster - For Faculty | Most Recently Updated, Faculty & Advisors | This document provides instructions to view, email or export a class roster or wait list, in addition to viewing detailed course and enrolled student information options via the Faculty Center card on the RamPortal homepage. This is intended for use by faculty members. LAST EDIT DATE: 6/21/2024 |
| View My Courses - For Faculty | Faculty & Advisors | This document provides instructions for a faculty member to view their courses using the “My Courses” link via the Faculty Center card on the RamPortal homepage. LAST EDIT DATE: 7/26/2024 |
| View Student Information | Chair, Program & Grad Coordinators, Deans & College Business Managers, Faculty & Advisors, Student Success Coordinators, Most Recently Updated | This document provides instructions for Faculty, Advisors and Department Chairpersons to search for and view a student’s information on the Student Profile via the Faculty Center card. LAST EDIT DATE: 4/30/2024 |
| How to Register a Student for a Course | Chair, Program & Grad Coordinators, Deans & College Business Managers, Faculty & Advisors, Staff, Student Success Coordinators, Most Recently Updated | This document provides instructions for Chairs, Grad Coordinators, Faculty and Staff to register students for classes in RamPortal, fix registration errors, drop courses, and remove pending courses with additional instruction for lab and lecture components LAST EDIT DATE: 11/18/2024 |
| Registering for Courses with a Lab or Corequisite Component | This video provides instruction to register for courses with co-requisites such as
labs, etc. Navigating closed class, waitlist, pre-requisite/corequisite and reserve
capacity errors for this situation are also included. LAST EDIT DATE: 11/14/2024
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| How to Manage Cancelled Courses with Enrolled Students | Chair, Program & Grad Coordinators, Staff | This document provides instructions to cancel a course, remove and notify any enrolled students from that course. When a department cancels a course and students are enrolled, the students are not automatically dropped from that course. The students need to be removed and notified manually. LAST EDIT DATE: 7/16/2024 |
| Advising Notes - How to View, Add and Edit | Chair, Program & Grad Coordinators, Faculty & Advisors | This document provides instructions for advisors to access historical advising notes (created prior to August 2, 2024), add and edit new advising notes via the student’s Degree Audit. The ability to view, add and modify notes is based on your Degree Audit role and what permissions have been granted to that role. Everyone can view notes but not everyone can add or modify notes. LAST EDIT DATE: 8/12/2024 |
| Faculty, Advisor Change or Maintenance (for Deans, CBM's and Chairs) | Chair, Deans & College Business Managers | This document provides instructions for assigning faculty to their respective departments in RamPortal and using the SIAINST page. The target audience is Deans and College Business Managers. This step must be completed prior to assigning faculty to specific courses in CLSS. LAST EDIT DATE: 8/9/2024 |
| Faculty Workload Assignments SIAASGN | Deans & College Business Managers | This document provides instructions for Deans and College Business Managers to enter or update faculty workload assignments on the SIAASGN page. LAST EDIT DATE: 8/21/2024 |
| Grading for Faculty | Faculty & Advisors | This document provides instruction for faculty to enter final semester grades in RamPortal. LAST EDIT DATE: 10/5/2024 |
| View a Student's Unofficial Transcript | This document provides instructions for faculty and staff to view a student’s unofficial
transcript via the Student Profile in RamPortal. Current classes that are in-progress
and not yet graded will not show on transcript. LAST EDIT DATE: 10/15/2025 NOTE: Some holds prevent access to student transcripts. The Degree Audit is an alternate location to view the student’s course history information. Students can view the “Holds” card on their RamPortal home page for Hold information. |
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| View Students Test (Placement) Scores | Chair, Program & Grad Coordinators, Faculty & Advisors, Staff | This document provides instructions for faculty and staff to view a student’s test (placement) scores in RamPortal via their Student Profile. LAST EDIT DATE: 10/24/2024 |
| View a Student's Transfer Credit Summary | This document provides instructions for faculty and staff to view a student’s transfer credit summary in RamPortal. |
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