Undergraduate Probation and Dismissal
Undergraduate Academic Standing: Good Academic Standing, Academic Warning, Probation, and Dismissal
A student’s academic standing at the University is indicated by their cumulative grade point average (cGPA). There are currently four main categories of academic standing: good academic standing, academic warning, probation, and dismissal. A student remains in good academic standing as long as they maintain a minimum cumulative GPA of 2.00 for all work taken at the University. Academic warning, probation, and dismissal are actions taken by the University when a student’s cGPA falls below an acceptable level.
Academic Warning If a student's cumulative GPA drops below 2.00 at the conclusion of the semester, they will be placed on Academic Warning and given one full-time semester to raise their cGPA back to 2.00, or face academic probation. Students on academic warning will work with their advisors to develop an Academic Progress Plan, which will outline the approach and resources available to raise the student’s GPA. Academic warning is not recorded on a student's official transcript.
Academic Probation Any student who was placed on academic warning following the previous semester will either (a) return to good academic standing if their cGPA reaches a 2.00 at the end of the current semester or (b) be placed on academic probation, if their cGPA remains below 2.00. The student will have the opportunity to work with their student success coordinator and advisor to develop an Academic Progress Plan, which will outline the approach and resources available to raise their cGPA during the next regular semester. Academic probation will be recorded on a student’s official transcript.
Pending Academic Standing If a student has an NG or blank grade, they will be placed on Pending Academic Standing until a letter grade is received and their standing can be determined. Students should connect with the professor for the course to find out what assignments or exams are outstanding.
Dismissal Pending Any student who was placed on academic probation, continued probation, or extended probation following the previous semester, whose cGPA remains below 2.00 at the end of the current semester, will be marked as dismissal pending and notified. The student will be allowed time to appeal their dismissal to the Special Assistant to the Provost via the Dismissal Appeal Form before their upcoming schedule and housing assignment is cancelled. If the Special Assistant to the Provost grants the student an additional probationary semester, they will be marked as extended probation and may continue taking courses at the university. If the student’s appeal for extended probation is denied or they choose not to appeal their dismissal, they will not be allowed to engage in classes at WCU for one calendar year, after which time they may reapply for acceptance to WCU.
Please feel free to reach out to the Associate Registrar for Student Support, Andrea Grinwis, anytime you have questions on academic standing.
Looking for Graduate Probation and Dismissal information?
Forms Related to Academic Standing
Academic Progress Plan (APP) |
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Students: The Academic Progress Pre-Plan Survey is found in the Student Forms card of your RamPortal. This is the first step in completing an APP. Advisors: Click here for complete instructions on completing an Academic Progress Plan with your advisee: APP advisor instructions. This is the second and final step in completing an APP. |
Dismissal Appeal |
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If you have been marked as "pending dismissal," follow these steps: 1. Complete a dismissal appeal form in RamPortal (Student Forms card). 2. A Student Success Advocate will review your dismissal appeal form and reach out to you to schedule a time to meet. You must respond and set up a time to connect. 3. The Student Success Advocate will provide detailed information from your appeal form and meeting to the Special Asst to the Provost, who will make the final decision. Deadline for Dismissal Appeal submission: Monday, January 13 *Students enrolled in winter courses should appeal their dismissal immediately once fall grades have been posted. (Any student who has not appealed their dismissal or who has had a dismissal appeal denied will have their enrollment and housing for the upcoming spring 2025 semester cancelled: Wednesday, January 15.) |
Academic Probation
Academic Probation is defined as "a trial period during which a student, whose cumulative GPA has fallen below acceptable standards, must bring their average up or be dismissed from the University." Once on probation, you have one full-time semester to raise your cumulative GPA back to 2.00. For complete details on academic probation, please refer to the Undergraduate Catalog.
How will I be notified that I am on academic probation?
Once on academic probation, how many semesters do I have to bring my cumulative GPA back to a 2.00?
How many times am I allowed to be on academic probation?
Will academic probation prevent me from scheduling classes?
How does probation affect Financial Aid?
If I'm on probation, do I have to be a full-time student?
If I'm on probation, am I allowed to withdraw from a class?
Academic Progress Plans (APPs)
An Academic Progress Plan is required each semester you are placed on probation. It is a way to report out on challenges you have faced, so your advisor can help you plan for future semesters and connect you with resources for additional support. You initiate the Academic Progress Plan (APP) by completing the Academic Progress Pre-Plan Survey in MyWCU. Complete instructions are linked at the top of this page.
Academic Dismissal
If you have been placed on academic probation, and you are not able to raise your cumulative GPA to a 2.00 at the end of one full-time semester, you will be subject to Academic Dismissal from the University. For complete details on academic dismissal, please refer to the Undergraduate Catalog.
I was dismissed after my first semester, how is this possible?
Is there any way to prevent being dismissed?
Can I appeal a dismissal?
Is there ever a time when a dismissal appeal is not possible?
Can I still take winter/summer courses if I'm dismissed?
I received a dismissal letter, but I still see classes on my schedule. Why?
I was dismissed, but I've already paid my tuition. Will I get that money back?
How will I be notified that I have been dismissed from the university?
I was dismissed from WCU, may I take classes elsewhere?
I was dismissed from WCU a year ago. How do I reapply?